Create a Package (Cloud) 🎥
🎥 Watch Video
Packages can be created for guests to purchase in addition to their reservation. A good example is a Romance Package that would include the night with a dinner and a bottle of Champagne in the room. Instead of selling every item separately, the hotel can offer the package for one price.
Path: Management > Rates > Packages
Before Creating a Package
A package is composed of a night and others items. For each item, Accounting Codes must be set up. They will then be added to the breakdown portion of the Package.
If a discount is applied to the package night, it has to be created.
Create the Package
1. Select the season in the top left that you wish to create the package for.
2. Click the New button in the top right. This will open a pop-up window where you can enter the New Package information.
3. Enter a Code for reference to the package on registration cards.
4. Enter a brief Description.
5. Enter the Accounting Code for cashiering and accounting personnel to reference.
6. Enter Package # of Nights - the number of nights that guests will use the service/goods the package provides.
7. Enter the Room Revenue Discount Code that was previously set up in Accounting Code Setup if guests who purchase this package will get an override rate on their rooms.
8. Select Save.
Setup the Breakdown
Acct Code will be where you choose the accounting codes that you set up earlier. If you set up multiple codes, you will need to enter each one at a time within the package breakdown.
1. Enter rates from 1 to 6 persons to customize how much the cost is for the number of adults.
2. Per child allows you to add a cost if a child is included.
3. Post Separately indicates if the package breakdown will post as an itemized bill in the guest folio. Selecting Yes will show each item within the package on the folio. No will cause the package to post as one charge as a whole.
4. Save with the floppy disc symbol or delete the item from the breakdown using the X.
Related Articles
Setup Email Settings (Cloud)
Emails are used in Visual Matrix to send confirmation letters, city ledger invoices, promotional letters night audit reports. To set up the email address you want to use, follow the steps. Path: Management > User Settings > Email > Email Setup. 1. ...Setup Sales Tax (Cloud)
It is recommended to setup this setting during implementation. This segment is designed for configuring Sales Tax. Sales taxes are applied to each revenue code configured with "Sales Tax." Sales tax cannot be exempted; if it is not applicable, the ...Setup Flat Tax (Cloud)
It is recommended to setup this setting during implementation. This area is intended for configuring Flat Tax(es). Flat taxes are occupancy-based taxes that are automatically posted during the night audit. They are established by a fixed amount ...Setup Room Numbers (Cloud) 🎥
? Watch Video This section is to setup room numbers: create the room numbers and assigning them to a room type. Path: Management > Rooms > Room Set Up 1. Click New. 2. An empty line will display to create the new room number. 3. Enter the primary ...Setup Confirmation Letters (Cloud) 🎥
? Watch Video These are letters that will be sent automatically (or not) after saving a new reservation or when using the Confirm Letter button in a reservation (located within the tools icon). Path: Management > Property Settings > Letters 1. ...