Print Travel Agent Commission Checks and Statements (Cloud) 🎥
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After Travel Agent commissions have been calculated, they appear in the Commissions Payable screen until they are processed for payment. From this screen, you can generate either a commission check format or a commission statement. Printing the selected commissions marks them as paid and removes them from the payable list. This article explains how to print Travel Agent commission checks or statements and finalize payment in Visual Matrix Cloud.
Path: Accounting > Travel Agents > Commissions Payable
Instructions
The Commissions Payable screen displays all reservations linked to Travel Agents. The grid includes the calculated commission amount for each reservation, even if the commission is $0. Use the filters at the top of the screen to narrow the list by Travel Agent, Travel Agent type, Source Code, or Cut Off Date.
1. Use the filters at the top of the screen to narrow results:
- IATA #: Filter by a specific Travel Agent.
- T/A Type: Filter by the Travel Agent’s commission classification, such as Regular Travel Agent, In-House Sales, Non-Commissionable, or Prepaid Commission.
- Source Code: Filter by the Travel Agent’s internal grouping code (Company Code) used to categorize agents (for example, Tourism or Business).
- Cut Off Date: Display commissions earned through a specific date.
- Remove 0 Comm: Removes any reservations where the calculated commission amount is $0.00, so you only see entries with commission payable.
2. Click Refresh after adjusting filters.
3. Select Commissions to Pay. In the grid:
- Review the reservation details and calculated Commission amount.
- Check the box in the Pay column for each commission you want to process.
- To select all visible entries, you may use Pay All (if applicable).
4. Print the Payment.
You will be prompted to choose:
- Check: Generates a commission payment in check format
- Statement: Generates a commission statement format
Select the desired format and proceed with printing.
5. Printing a commission document does not automatically mark it as paid. After printing, you must choose whether to update the commissions as paid:
- Yes: Commissions are marked as paid and removed from the payable list.
- No: The document prints, but the commissions remain unpaid and can be processed later.
If commissions are marked as paid in error, you must void the printed check or statement to return them to payable status.
Sample Output – Check and Statement Format
On the left side, example of a Travel Agent commission printed in Check format. This document shows the total commission amount and reservation details included in the payment.
On the right side, example of a Travel Agent commission printed in Statement format. This version provides a detailed summary of commissions included in the payment.
Still Need Help With This Topic?
Ask Yourself:
- Did I verify the correct Travel Agent and Cut Off Date?
- Did I select the correct commission entries before printing?
- Do I understand that printing will mark these as paid?
Support May Ask You:
- A screenshot of your Commissions Payable screen
- The IATA number selected
- Confirmation of which format (Check or Statement) was printed
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