Update a Group Rooming List (Cloud) 🎥
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The Group Rooming List is a central workspace where you can update guest reservation details—including guest names, room assignments, “Do Not Move” status, and reservation comments—without needing to open each reservation individually. This saves time during last-minute changes and ensures consistency across the whole group. Follow the instructions below to make reservation updates directly from the Rooming List.
Path: Front Office > Group > Search > Open the Group
Instructions
1. On the right side of the screen, click Rooming List from the available options.
2. In the Last Name and First Name columns, update guest names as needed. You can also create additional folios for each room to manage separate billing types, such as a Room & Tax folio and an Incidental folio.
Each reservation can have up to four folio types (All, Room/Tax, Incidental, and Name Only), allowing multiple names and charge setups per room.
3. Assign or change room numbers using the list of available matching rooms on the right side of the screen. To remove a room number, click Clear Room #.
4. Mark Do Not Move (DNM): Check the DNM box if the guest should not be reassigned to another room.
5. Add or edit comments in the Comments column to include notes or special instructions for each guest. These comments will also appear in the Comments section of the individual reservation.
6. When all updates are complete, click Save to apply your changes. After saving, you can close the Rooming List window.
All updates made in the Rooming List—such as guest names, folios, room numbers, DNM status, and comments—will automatically update the linked guest reservations once saved.
Still Need Help With This Topic?
Ask Yourself:
- Am I editing the correct group and guest?
- Do I have permission to update the Rooming List?
- Did the room assignment save and reflect in the reservation?
- Is DNM set correctly for guests who shouldn’t be moved?
Support May Ask You:
- Group name/ID and guest name(s) changed
- The Room # assigned/cleared
- Whether any errors/warnings appeared
- A screenshot of the Rooming List before/after the change
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