Update a Group Rooming List (Desktop) 🎥

Update a Group Rooming List (Desktop) 🎥

🎥 Watch Video
The rooming list is a convenient tool that gives you an easy way not only to have a big and complete picture of your group but also to update several of the guest information all in one place, like room number and guest(s) names.
Path: Front Office > Group > Search > Open the Group > Rooming List (top tabs)


1. From the Last Name and First Name columns, update the guests name. You can create new folios and add name at your convenience. Like for any reservations there are 4 folios (type to be chosen - All, Room/Tax, Incidental or Name Only) that opens the possibility of 4 differents names per room, sharing or not the charges.



2. When time comes, assign room numbers for each guest directly from there using the list of available mathcing rooms on the right side.
3. If the guest should not be moved, checn the DNM box (Do Not Move).
4. Use "Clear Room #" to unassign the room number from a reservation.



5. Use the "Comments" section to add any information to each guest reservation. Those comments will show in the "Comments" section of the reservation.



Require assistance with that article?

- What is the group id? (there should be a 4 digit number in VM for every group) 
- What is the status of the group reservation? 
- Are you getting an error? If so, what is the error?
- What are we attempting to do exactly?
Providing responses to the following questions in your ticket could expedite your resolution.

    • Related Articles

    • Print a Group Rooming List (Desktop) 🎥

      ? Watch Video The rooming list is a convenient tool that gives you an easy way not only to have a big and complete picture of your group but also to update several of the guest information all in one place, like room number and guest(s) names. Path: ...

    • Print Group Rooming List Labels (Desktop) 🎥

      ? Watch Video The rooming list is a convenient tool that gives you an easy way not only to have a big and complete picture of your group but also to update several of the guest information all in one place, like room number and guest(s) names. Path: ...

    • Create a Group Hot List Task (Desktop) 🎥

      ? Watch Video A Hot List is an organizational tool for front desk personnel. Path: Front Office > Group > Hot List (on the left). 1. Click on Add. 2. Click on Lookup to find the Group ID for which the task is created. 3. Choose a Date on which the ...

    • Pickup Group Allocations to Create New Reservation(s) (Desktop) 🎥

      ? Watch Video Path: Front Office > Reservations > Availability (pick up room allocation cannot be done from the Availability Screen in Group) 1. Search for the Group Allocations by date. 2. Click on the allocation field matching the arrival date and ...

    • Allow Reservations to Alter Group Block Allocation (Desktop)

      Group pickups are done from available allocations. This means that extending a reservation will answer the same rules and if there are not enough allocations available, the extension will be denied. This setting enables the possibility to extend a ...