City Ledger Invoice Folio Detail (Cloud) 🎥
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City Ledger Invoice Folio Detail provides a read-only breakdown of the guest folios and individual charges that make up a City Ledger invoice in Visual Matrix Cloud. This view allows accounting and front desk teams to verify which folios were included on an invoice and review the underlying charges without affecting billing or payment activity. This screen is used when reviewing invoice accuracy, researching billing questions, or confirming which stays and charges were billed to a City Ledger account.
Path: Accounting > City Ledger > Account Listing > Select the CL Account > Account Details
Where the Folio Detail Appears
The Invoice Folio Detail view is accessed from a selected City Ledger invoice.
From the selected invoice, open the folio detail view to see the guest folios and charges included on that invoice.
Understanding the Invoice Folio Detail Screen
The Invoice Folio Detail screen displays the individual guest folios and charge entries that were included when the City Ledger invoice was created. Each row represents a charge from a guest folio that contributed to the invoice total.
Information shown typically includes:
- Folio date
- Confirmation number
- Guest name
- Charge amount
This view provides a transparent breakdown of how the invoice total was calculated.
Editing Folios After Invoicing
Opening a folio from this screen allows full access to the folio record. Users can modify or adjust folio charges as needed.
Any changes made to a folio will automatically update the associated City Ledger invoice and account balances.
If the invoice has already been sent to the client, modifying the folio will change the invoice total. In this case, the previously sent invoice will no longer match the updated billing, and a revised invoice should be provided to the client.
Relationship to Invoice and Payment History
Invoice Folio Detail is a read-only reference view. It does not allow editing charges, applying payments, or adjusting invoice balances.
- Invoice totals and payment activity are managed from Account Detail.
- Fully paid invoices move to Invoice History.
- Payments applied to invoices appear in Payment History.
- The folio detail view exists solely to explain what was billed, not to modify billing activity.
Common Use Cases
Users commonly review invoice folio details to:
- Verify which guest stays were billed to a City Ledger account
- Confirm individual charges included on an invoice
- Research billing questions or disputes
- Cross-reference invoice totals with guest folios
Still Need Help With This Topic?
Ask Yourself:
- Are you reviewing the correct City Ledger invoice?
- Is the invoice fully paid or still open?
- Are you looking for folio details or payment activity?
Support May Ask You:
- The City Ledger account name or number
- The invoice number you are reviewing
- The guest or confirmation number you are searching for
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