City Ledger Account Payment History (Cloud) 🎥
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City Ledger Payment History provides a read-only view of fully applied payments for a City Ledger account in Visual Matrix Cloud. This screen allows accounting and front desk teams to review how payments were applied, confirm offsets against invoices, and reference completed payment activity without affecting current account balances. Only payments that have been fully applied appear in Payment History. Payments that are still open or partially applied remain visible in the Account Detail view.
Path: Accounting > City Ledger > Account Listing > Open a CL Account > Payment History on the right side.
Understanding the Payment Listing History Screen
The Payment Listing History screen displays a list of fully applied City Ledger payments for the selected account. Each row represents a payment that has been completely distributed to one or more invoices.
The list includes summary information such as:
- Payment Date
- Payment Type (for example, check, credit card, or offset)
- Account Information
- Payment Amount
By default, payments are sorted from the oldest payment at the top of the list to the most recent payment at the bottom. Users can click column headers to change the sort order.
Filtering Payment History
Use the Start Date and End Date fields to filter the payment history to a specific date range. Clicking Refresh applies the selected dates and updates the list.
Only payments that are fully applied appear in the filtered results.
Payment Details and Distribution
When a payment is selected from the list, additional details display on the right side of the screen.
- Invoice shows the invoice(s) associated with the selected payment, including invoice number, invoice amount, and applied amount.
- Payment Distribution displays how the payment was distributed across invoices, including amounts applied and the user who applied the payment.
This information is read-only and provided for reference and auditing purposes.
Unapplying Payments
Select a payment and click Unapply Check to remove the payment’s application from associated invoices. This action returns the payment to an unapplied state and should be used only when correcting payment application errors.
If the payment is applied to multiple invoices, unapplying the check will remove the payment from all associated invoices.
Still Need Help With This Topic?
Ask Yourself:
- Is the payment fully applied?
- Are you viewing the correct City Ledger account?
- Are you filtering by the correct date range?
Support May Ask You:
- The City Ledger account name or number
- The payment date or amount you are reviewing
- Whether the payment is fully applied or partially applied
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