Folios/Rates/Taxes
How Visual Matrix PMS Calculates Taxes
Visual Matrix Cloud PMS calculates taxes on a per-day, per-tax basis to ensure accuracy, compliance, and consistency across every folio. Each tax rate is applied individually to the room charge, rounded, and then added to the total. This method ...
Set Up Compound Taxes (Tax-on-Tax) in Visual Matrix (Cloud)
Some cities or counties require hotels to apply certain taxes not just to the room charge, but to the room charge plus another tax—commonly called a “compound” or “tax-on-tax” scenario. Visual Matrix doesn’t support this calculation directly, but ...
Discount Code/Rate Plans Overview
A discount code or rate plan is a specific identifier or category used in hotel or property management systems (PMS) to apply discounts or special pricing to reservations. These codes or plans can be created by the property itself or obtained from ...
Tax a Tax using Fixed Fees (Cloud)
Taxing a tax typically involves imposing an additional tax on an existing tax/fee, often at different levels of taxation. This practice is utilized by governments or authorities to generate revenue or shape behavior. In Visual Matrix, taxes are ...
States Where OTAs Collect Revenue Tax on Behalf of Hotels
In certain States, online travel agencies (OTAs) like Expedia are required to collect and remit taxes directly to the State for reservations paid through their platforms. In these cases, hotels typically invoice the OTA for the total amount paid by ...
Difference between a Folio and an Invoice in Visual Matrix
A Folio is the details of the guest's stay, room charges, extras, and payments. A folio is part of the Guest Ledger Balance and can be accessed from the Front Office section. An Invoice can be made of one folio or multiple. It does not carry the ...
Mapping Discount Codes Request
If you use Cloud PMS, you have the option to map the discount code on your own. However, if you'd rather reach out to our Client Experience team for assistance, please ensure that you provide answers to the following questions: What is the Rate Code? ...
Calculate a Rate before Tax
The easiest way to calculate a rate/price before tax is to use an online sales calculator like this one: https://www.omnicalculator.com/finance/sales-tax