Correct a Folio Billed to the Wrong CL Acct (Cloud)

Correct a Folio Billed to the Wrong CL Acct (Cloud)

If the Folio is still in Print Invoices

If the folio is still in the Print Invoices section and has not yet been invoiced, you can transfer the Direct Bill (DB) posting from the incorrect City Ledger account to the one it was meant to be posted to.
Path: Accounting > City Ledger > Print Invoices

1. Select the folio that was direct billed to the wrong account.



2. Click on Transfer Folio in the toolbox on the right side.



3. Choose the CL Account the folio should be billed to and click Save.



If the Folio has already been invoiced

If the folio has already been invoiced, the only way to correct the City Ledger account is to Unapply the invoice, change the City Ledger account and print a new invoice. Unapplying an invoice will send all folios within the invoice back to the Print Invoices screen. 
Path: Accounting > City Ledger > Account Listing > Choose a CL Account > got to the CL Account Detail

1. Highlight the invoice in which a folio has been wrongly assigned.
3. Click on Unapply.



4. Click OK.


When you unapply an invoice in the system, it's important to note that the invoice number will not be reused. For instance, if you unapply Invoice #1, the next invoice you generate will be assigned Invoice #2. The unapplied invoice, in this case, Invoice #1, will not appear in any history report, as it essentially becomes inactive within the system. This ensures that each invoice maintains a unique identifier, allowing for accurate tracking and record-keeping of financial transactions.

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