Post a Payment on a City Ledger Account (Cloud) 🎥

Post a Payment on a City Ledger Account (Cloud) 🎥

🎥 Watch Video
When a payment is received from a company or client that maintains a City Ledger account with your property, the initial action is to post that payment onto their account. This process involves recording the payment against their City Ledger account, ensuring that the financial transaction is accurately documented within the property's accounting system.
Path: Accounting > City Ledger > Account Listing

1. Click on the City Ledger account.



2. Click on Payments from the toolbox on the right.



3. Choose the method of payment:
- A/R Direct Bill Debit: this will post a debit to the balance. It can be used to balance a pending credit.
- Direct Bill Payment (Pymt) Check.
- A/R Direct Bill Write Off: this will be used to write off a debt that will never be honored.
- A/R Direct Bill Credit: this can be used if your are not directly paid but the balance is credited from an invoice you owe. The best example is hotels brands crediting client reward programs hotel nights from their franchise fees.
- Direct Bill Payment (Pymt) Visa.
- Direct Bill Payment (Pymt) Amex.
4. Complete the "Account Info" field. This field is like a "comment" field and has to be filled. Use it to enter a date or a check number.
5. Enter the amount of the payment.
6. Click Post.



Payments posted for today's date and applied to old invoices, will clear the balance, but affect reports in the present-day.

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