Post a Payment on a City Ledger Account (Cloud) 🎥

Post a Payment on a City Ledger Account (Cloud) 🎥

🎥 Watch Video
When a payment is received from a company or client that maintains a City Ledger account with your property, the initial action is to post that payment onto their account. This process involves recording the payment against their City Ledger account, ensuring that the financial transaction is accurately documented within the property's accounting system.
Path: Accounting > City Ledger > Account Listing

1. Click on the City Ledger account.



2. Click on Payments from the toolbox on the right.



3. Choose the method of payment:
- A/R Direct Bill Debit: this will post a debit to the balance. It can be used to balance a pending credit.
- Direct Bill Payment (Pymt) Check.
- A/R Direct Bill Write Off: this will be used to write off a debt that will never be honored.
- A/R Direct Bill Credit: this can be used if your are not directly paid but the balance is credited from an invoice you owe. The best example is hotels brands crediting client reward programs hotel nights from their franchise fees.
- Direct Bill Payment (Pymt) Visa.
- Direct Bill Payment (Pymt) Amex.
4. Complete the "Account Info" field. This field is like a "comment" field and has to be filled. Use it to enter a date or a check number.
5. Enter the amount of the payment.
6. Click Post.



Payments posted for today's date and applied to old invoices, will clear the balance, but affect reports in the present-day.

    • Related Articles

    • Apply a Payment on a City Ledger Account (Cloud) 🎥

      ? Watch Video After posting a received payment on a City Ledger account, the next step is to apply that payment to any outstanding invoices that are awaiting settlement. This ensures that the payment is appropriately allocated to clear the balance ...

    • City Ledger Account Payment History (Cloud) 🎥

      ? Watch Video City Ledger Payment History provides a read-only view of fully applied payments for a City Ledger account in Visual Matrix Cloud. This screen allows accounting and front desk teams to review how payments were applied, confirm offsets ...

    • Unapply a City Ledger Payment (Cloud)

      Reversing a payment from a city ledger invoice entails returning each invoice associated with that payment to the invoice account details of the city ledger account. Path: Accounting > City Ledger > Account Listing > Open a CL Account > Payment ...

    • City Ledger Account Listing Overview (Cloud) 🎥

      ? Watch Video The City Ledger Account Listing is the primary starting point for working with Direct Bill accounts in Visual Matrix Cloud. From this screen, accounting and front desk teams can review account balances, locate specific City Ledger ...

    • Void a City Ledger Payment (Cloud) 🎥

      ? Watch Video Accurately posting payments to city ledger accounts is essential for maintaining financial records and settling balances promptly. Path: Accounting > City Ledger > Account Listing > Select the Account > Click Payments on the right in ...