Print City Ledger Statements (Cloud)

Print City Ledger Statements (Cloud)

City Ledger (CL) statements summarize financial transactions for an entity's account with a hotel or property, including charges, payments, and balances. They are crucial for transparent financial record-keeping and billing accuracy.
Path: Accounting > City Ledger > Print Statements

Generate statement

1. Narrow down the report using the optional available filters (from left to right):
- by specific account number or range of CL accounts.
- by start and end date the Statement is generated for.
- by Member Code. A member code is a group of multiple City Ledger accounts.
- by exclude any 0 balance account.
- by including invoices details.



2. Click Refresh.
3. Click Print to print the Statement(s).



4. Each result will show each city ledger account information.



5. Highlight an account to view the AGING details of that account.



Detailed statement letter

- Date of the invoice or payment.
- Description will be either invoice or payment.
- If invoiced, it will show the invoice number.
- The Account Info will show any comments entered when posting a payment. Note that any statement will start with the balance forward and end with the unapplied credits (aka Un-invoiced Items).
- Amount of the invoice or payment.
- New balance after invoice or payment is posted.



- General balance of the account statement.



- Aging report of the account.



Require assistance with that article?

- Does anything print outside of VM? 
- Have you tried to print from a notepad? 
- What type of printer is being used? 
- Not printing from one pc or all pcs? 
- Do you receive an error? 
- One form or all forms do not print from VM? 
- Can you PDF print at all? 
Providing responses to the following questions in your ticket could expedite your resolution.

    • Related Articles

    • Update/Customize City Ledger Statements (Cloud)

      The City Ledger Statement text is the text that is showing at the bottom of a City Ledger Statement, as shown below. Path: Management > Property Settings > Forms To update/customize this text, follow the next steps. 1. On the bottom left side, click ...

    • "Exclude 0 Balance" in a City Ledger Statement? (Cloud)

      A balance statement serves a broader purpose than simply displaying an account's balance. It provides a comprehensive overview of invoices created, payments posted, and their application to an account within a specified date range. When the "Exclude ...

    • Print/Create City Ledger Invoices (Cloud) 🎥

      ? Watch Video Creating a City Ledger invoice involves generating a document that details the charges incurred by a guest or entity with a City Ledger account. An invoice can include multiple folios, simplifying the billing process by consolidating ...

    • City Ledger "Uninvoiced Items" (Cloud)

      After directing billing for a folio, it initially appears in the uninvoiced items within the Accounting section. It only transitions to the designated City Ledger Account and appears in the AGING report for that account after being invoiced. Path: ...

    • Unapply a City Ledger Invoice (Cloud) 🎥

      ? Watch Video Unapplying a City Ledger invoice means that all the folios included in that invoice will be returned to the uninvoiced items in the aging report, effectively reversing the invoicing process. Path: Accounting > City Ledger > Account ...