Print/Create City Ledger Invoices (Cloud) 🎥
Creating a City Ledger invoice involves generating a document that details the charges incurred by a guest or entity with a City Ledger account. An invoice can include multiple folios, simplifying the billing process by consolidating various charges into a single statement, helping maintain organized financial records and streamline accounting procedures.
Path: Accounting > City Ledger > Print Invoices
1. (Optional) Choose to sort the uninvoiced folios by city ledger account.
2. (Optional) Choose to sort by the date the folios were direct billed.
3. Click Refresh.
4. Select the folio(s) to invoice to the city ledger account(s) or use "Select All" to select all uninvoiced folios.
If multiple CL accounts are selected, a separate invoice per account with all the related folios will be created.
5. Choose whether or not to include the guest folios with the invoice.
6. Click Print to generate each invoice. Invoices will either print or email, based on the city ledger account setup.
Any City Ledger account that has the "email invoices" option selected will not be printed. The system does not allow both printing and emailing of invoices for these accounts simultaneously.
Unapply a City Ledger Invoice (Cloud) 🎥
? Watch Video Unapplying a City Ledger invoice means that all the folios included in that invoice will be returned to the uninvoiced items in the aging report, effectively reversing the invoicing process. Path: Accounting > City Ledger > Account ...
View a City Ledger Account Invoice History (Cloud) 🎥
? Watch Video The Invoice History section displays a list of fully paid invoices associated with the city ledger account. Invoices that haven't been fully paid will remain in the account details section until they are settled. This allows for a ...
City Ledger Accounting AGING Report (Cloud) 🎥
? Watch Video The City Ledger AGING report provides a categorized view of customer invoices based on the time elapsed after the billing or due date. It groups outstanding invoices into date ranges of 30 days to help track and manage accounts ...
Print City Ledger Statements (Cloud)
City Ledger (CL) statements summarize financial transactions for an entity's account with a hotel or property, including charges, payments, and balances. They are crucial for transparent financial record-keeping and billing accuracy. Path: Accounting ...
View a City Ledger Account Details (Cloud) 🎥
? Watch Video Account Details provides information about invoices associated with a specific City Ledger account that have outstanding balances. Path: Accounting > City Ledger > Account Listing > Open a CL Account > go to Account Details Select an ...