Assign a Preventative Maintenance Task Ahead of its Scheduled Time (MOP)

Assign a Preventative Maintenance Task Ahead of its Scheduled Time (MOP)

Preventative Maintenance (PM) Tasks are typically assigned automatically when their scheduled date or usage threshold is reached. However, there may be situations where maintenance needs to be performed earlier than originally scheduled. MOP allows Site Admins and authorized users to manually assign upcoming Preventative Maintenance Tasks before their scheduled date. This flexibility can help properties complete maintenance during slower periods, prepare for inspections, accommodate staffing availability, or address maintenance needs proactively.

Examples of when early assignment may be useful:
  1. Preparing for an upcoming brand inspection
  2. Completing maintenance during low occupancy periods
  3. Managing technician availability
  4. Addressing known equipment concerns before the scheduled due date
  5. Reducing future maintenance workload
Path1: Dashboard > Upcoming Rent Days Tasks
Path2: Dashboard > Upcoming Next Days Tasks

Understanding Upcoming PM Tasks

MOP tracks Preventative Maintenance schedules using two methods:
Upcoming Rent Days Tasks - Tasks that are scheduled based on room occupancy or usage.
Examples:
  1. Carpet cleaning after a certain number of rental days
  2. Guest room preventative maintenance based on occupancy
Upcoming Next Days Tasks - Tasks that are scheduled based on calendar days.
Examples:
  1. HVAC inspections every 90 days
  2. Fire extinguisher inspections every 30 days
  3. Equipment checks every 60 days
  4. Both task types can be assigned before their scheduled date if necessary.

Assign an upcoming rent days task ahead of time

1. Select the task(s) to assign.


2. To assign the task before its scheduled time, click "Add PM Tasks" located at the bottom right.


Assign an upcoming next days task ahead of time

1. Select the task(s) to assign.


2. To assign the task before its scheduled time, click "Add PM Tasks" located at the bottom right.


Benefits of Early Assignment

Assigning PM tasks ahead of schedule can help properties:
  1. Reduce future maintenance backlogs
  2. Better manage technician workloads
  3. Prepare for audits or inspections
  4. Take advantage of low occupancy periods
  5. Address maintenance concerns proactively
  6. Improve operational flexibility

Still Need Help With This Topic?

Ask Yourself
  1. Am I viewing the correct Upcoming PM Task list?
  2. Did I select the correct task(s)?
  3. Do I need the maintenance completed before the scheduled date?
  4. Does the assigned employee have availability to complete the work?
Support May Ask You
  1. What Site ID are you working with?
  2. Is the task under Upcoming Rent Days or Upcoming Next Days?
  3. What Preventative Maintenance task are you trying to assign?
  4. Did you receive any error messages?
  5. Can you provide screenshots of the PM Task screen?

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