Preventative Maintenance: "Days Counter" vs "Days Rented" (MOP)

Preventative Maintenance: "Days Counter" vs "Days Rented" (MOP)

Preventative Maintenance (PM) helps properties proactively maintain guest rooms, equipment, and facilities by scheduling routine inspections and maintenance tasks before problems occur. Rather than waiting for equipment failures or guest complaints, PM tasks help properties:
  1. Extend the life of assets
  2. Reduce unexpected repairs
  3. Improve guest satisfaction
  4. Lower maintenance costs
  5. Maintain operational efficiency
When creating a Preventative Maintenance schedule in MOP, there are two methods available:
  1. Days Counter
  2. Days Rented
Understanding the difference between these options helps ensure maintenance tasks are scheduled at the appropriate time.

What Is "Days Counter"?

Days Counter schedules preventative maintenance based on the number of calendar days that have passed. The room does not need to be occupied for the counter to advance.
Example - If a PM task is scheduled every 90 Days Counter:
  1. The task will generate every 90 calendar days
  2. Whether the room was occupied or vacant does not matter
Best Used For - Days Counter is typically used for:
  1. HVAC inspections
  2. Smoke detector testing
  3. Safety inspections
  4. Equipment checks
  5. Preventative maintenance that should occur on a fixed schedule
Key Benefit
Maintenance occurs consistently based on time, regardless of room usage.

What Is "Days Rented"?

Days Rented schedules preventative maintenance based on the number of times a room has been rented or occupied. The counter only increases when the room is occupied by guests.

Example - If a PM task is scheduled every 30 Days Rented:
  1. The room must accumulate 30 occupied rental days
  2. Vacant days do not count toward the total
Best Used For - Days Rented is commonly used for:
  1. Deep cleaning schedules
  2. Carpet cleaning
  3. Upholstery inspections
  4. Guest-room wear-and-tear inspections
  5. Maintenance based on room usage
Key Benefit
Maintenance is triggered based on actual room usage rather than the passage of time.

Days Counter vs. Days Rented

Days Counter
Days Rented
Based on calendar days
Based on occupied rental days
Continues regardless of occupancy
Only increases when occupied
Time-based scheduling
Usage-based scheduling
Ideal for routine inspections
Ideal for wear-and-tear maintenance
Predictable maintenance intervals
Maintenance based on room activity

Why Preventative Maintenance Matters

A well-managed PM program helps properties:
  1. Reduce emergency repairs
  2. Increase equipment lifespan
  3. Improve room quality
  4. Enhance guest satisfaction
  5. Reduce operational disruptions
  6. Improve maintenance planning
Notes
  1. Days Counter is based on calendar time.
  2. Days Rented is based on room occupancy.
  3. Both scheduling methods can be used depending on maintenance requirements.
  4. Choosing the correct method helps ensure maintenance occurs at the proper interval.

Still Need Help With This Topic?

Ask Yourself
  1. Should this maintenance occur on a fixed schedule?
  2. Is room occupancy important when determining maintenance frequency?
  3. Am I tracking time-based or usage-based maintenance?
Support May Ask You
  1. What PM task are you creating?
  2. What frequency is being used?
  3. Are you using Days Counter or Days Rented?
  4. What behavior are you expecting from the PM schedule?
  5. What is your Site ID?
Create a Preventative Maintenance Task (MOP)
"Recurring Task" vs "Preventative Maintenance Task" (MOP)