Create/Edit a VM User with Access Privileges (Cloud) 🎥
Creating a new user has 4 steps. The optional last 2 have their own article:
1. Create the user login, password, and levels.
2. Assign access privileges to the section of the application the user will have access to.
3. Email for MFA (optional).
4. Setup Employee Texting (optional).
1. Click Add at the top right to add an extra line at the top of the list of current users.
2. Create the user profile.
- Login: is the Username used to log in to VM Cloud
- Password: Click twice on the lock and enter the desired password.
- First/Last: First and Last name of the user/employee.
- Department: Choose from - Front Office, Reservations, Accounting, Housekeeping, Engineering, Sales and Marketing, Supervisor, Management, Banquet/Catering, and Concierge.
- Active: To activate and deactivate the user.
- Can Exit: This functionality is not in use within VM Cloud.
- Supervisor: This gives authorization to the user to see credit card numbers, post accounting codes that are for supervisor use only, and post credit and refund amounts higher than the maximum authorized for a non-supervisor.
- Override Rates: This gives authorization to the user to override rates, in the reservations and in the folios.
- FDI: This is only for a brand specific use.
3. Click Save at the top right.
4. Keep the user selected while you assign Departments Privileges Access. Check the box for every section you are granting access to this user.
* Management User Settings includes access to User Settings and Management Reports.
* Management Setup includes access to Property Settings, Accounting Settings, Rooms, Rates, and Interfaces.
* Mobile: will give access to VM Mobile App. Will also require remote access activation.
Without any Access Privileges, a user will be able to log in but won't be able to go further than the dashboard. The user will only access the sections/departments they were given access.
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