Create New Housekeeping Supply Items (Cloud) 🎥
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Housekeeping Supply Usage allows properties to track the supplies used during room cleaning, including both quantity and cost. By creating housekeeping supply items in Visual Matrix Cloud, hotels can monitor inventory usage, control expenses, and gain better visibility into housekeeping-related costs through reporting. Each supply item created here can later be assigned to room types and included in supply usage and cost analysis reports. This setup is typically completed during initial property configuration or whenever new housekeeping supplies are introduced.
Path: Housekeeping > Setup > Supply Usage
Instructions
1. Navigate to the last empty line in the supply item list.
2. Enter the item code, description, and unit cost for the new supply item.
Use a consistent naming convention so items are easy to identify later.
3. Click the green Save icon (floppy disk) to store the new supply item.
A housekeeping supply item can only be deleted on the same day it is created. After the nightly audit runs, the item can no longer be deleted. If needed, the item may still be renamed; however, renaming should be done carefully to avoid confusion between the original and updated names in the Supply Usage Analysis Report.
Still Need Help With This Topic?
Ask Yourself:
- Have you entered both a code and description for the item?
- Is the cost per unit entered accurately?
- Did you click Save after entering each new supply item?
Support May Ask You:
- Which supply items you attempted to create
- Whether costs were assigned but not saved
- A screenshot of the item creation screen showing codes, descriptions, and costs
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