FO Occupancy Forecast Report (Cloud) π₯
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Accurately forecasting occupancy is critical for pricing, staffing, and operational planning. The Occupancy Forecast Report provides a forward-looking view of expected room occupancy, combining guest reservations, group activity, and availability data into a single daily forecast that helps teams anticipate demand and revenue performance.
Path: Front Office > Supervisor > Reports > Occupancy Forecast
Generating the Report
This report is generated by selecting a date range and applying forecast-specific options that control how reservations, group allocations, out-of-order rooms, and tax treatment are calculated. Clicking Refresh updates the forecast based on the selected criteria.
1. Use the filters along the top of the report to refine your results:
- Set the Start and End dates for the forecast window.
- (Optional) Check Include Group Alloc Not Picked Up to include unused group allocations.
- (Optional) Check Ignore Out of Order Rooms to exclude unavailable rooms from availability.
- Check or uncheck Include Non-GTD Reservations depending on whether tentative reservations should be counted.
- Check or uncheck Tax Inclusive to control how revenue figures are calculated.
2. Click Refresh to generate the report.
Understanding the Report
The Occupancy Forecast Report presents a day-by-day projection of arrivals, stays, room availability, occupancy, and revenue, with summary totals at the bottom to show overall performance for the selected date range.
Date, Day & Maintenance
- Date: Forecast date.
- Day: Day of the week.
- Maint: Number of rooms unavailable due to maintenance or out-of-order status.
Guest & Group Arrivals
- Guest Arrivals β GTD / Non-GTD: Number of guaranteed and non-guaranteed guest arrivals.
- Group Arrivals β GTD / Non-GTD: Group reservations arriving by guarantee status.
- Group Alloc: Group rooms allocated but not yet picked up by reservations.
Stay Activity
- ARV: Total arrivals for the date.
- DEP: Total departures for the date.
- Overs: Overnight stays continuing into the date.
Rooms, Availability & Occupancy
- Rms Avail: Total rooms available after exclusions.
- Rms Occ: Total rooms occupied.
- Occ %: Occupancy percentage for the date.
Revenue Performance
- Rm Rev: Total room revenue for the date.
- ADR: Average Daily Rate.
- PAR: Revenue per Available Room.
Year-Over-Year Comparison
- Rooms LY: Rooms occupied on the same date last year.
- Occ % Variance: Difference between current forecast occupancy and last year.
Totals (Bottom of Report) - Totals Row Summary
The Totals row aggregates all values for the selected date range, including:
- Total guest and group arrivals
- Total arrivals, departures, and overnights
- Total available and occupied rooms
- Overall occupancy percentage
- Total room revenue
- Average ADR and PAR for the period
Tips & Use Cases
- Forecast staffing needs based on projected occupancy.
- Identify compression nights where availability is tightening.
- Evaluate the impact of non-guaranteed reservations on demand.
- Use alongside Pace and Advance Sellout reports for revenue planning.
- Review group allocation impact before pickup deadlines.
Still Need Help With This Topic?
Ask Yourself:
- Should non-guaranteed reservations be included in my forecast?
- Do group allocations accurately reflect expected pickup?
- Are out-of-order rooms affecting availability calculations?
Support May Ask You:
- Which filters were selected when generating the report?
- Are group allocations included?
- Is Tax Inclusive enabled?
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