Night Audit Room & Tax Report (Cloud | Video)

Night Audit Room & Tax Report (Cloud | Video)


This article refers to the Cloud version. For the Desktop version, click HERE.


The Room & Tax report is a report that is part of the Night Audit. It can be found in Accounting > Night Audit > Reprint Reports > Room and Tax.
The report shows the amount of room and tax that was posted per room type.

The Report Options

The Room & Tax Report has various options that we can divide into 4 categories:



1- Report Date: the report is generated for the default date on the Reprint Report page but you can choose another date.

2- Reports: the room & tax report is divided in 3 reports. The drop-down gives access to the other 2 reports, the Revenue Tax Summary and the Tax Exempt reports.

3a- Refresh: at the opening of the report or if you choose another report, click refresh to update the report.
3b- Close: click Close to go back to the Reprint Report page.

4a- Page numbers: navigate in the report page by page.
4b- Zoom: option to enlarge or reduce the size of the report.
4c- Export: the report can be exported in Excel, PDF, or Word format.
4d- Print: option to print the report.

The Report detailed

The Room & Tax report has 2 parts: the Room & Tax Listing followed by the Revenue Tax Detail Report.

The Room & Tax Listing report

The Room & Tax Listing report can be divided as follows:



1- Property name, date the report is generated, time the report is generated, user ID who generated the report.
2- Name of the report.
3- Date for which the report is generated.
4- Room: room number.
5- Guest Name: name of the guest occupying the room.
6- Conf #: confirmation number for the reservation.
7- Type: type of charge, normal room charge or no-show.
8- Arrive: guest arrival date.
9- Depart: guest departure date.
10- Rate: room rate posted before tax.
11- Override: if the rate was overriden, an X will show.
12- Tax: amount if tax posted.
13- Pkg: name of the package if the room is part of a package rate.
14- Extra #1: amount of extra #1 if any.
15- Extra #2: amount of extra #2 if any.
16- Xfer: In the case of a transfer of charge, this field will show the origin of the transaction. In our example, the room is part of a group that has a guarantee type of Room and Tax.
17- MOP: Method of Payment set up on the reservation.

The Revenue Tax Detail report

The Revenue Tax Detail report can be divided as follows:



1- Property name, date the report is generated, time the report is generated, user ID who generated the report.
2- Name of the report.
3- Date for which the report is generated.
4- Code: accounting code and description of the room revenue charge posted on the room.
5- RM (Room): room number.
6- Trans ID: VM transaction number.
7- Conf #: confirmation number for the reservation.
8- Guest Name: name of the guest.
9- Revenue: Room revenue posted before tax.
10- Orig ID: VM Transaction number (6) of the transaction voided or adjusted.
11- Date: Date of the void or adjustment.
12- Tax: amount if tax posted.
13- From: In the case of a transfer of charge, this field will show the origin of the transaction.
14- 9: Accounting code of the tax posted. If multiple taxes, there will be multiple columns.
15- Summary Totals: totals of taxes, total of exempted revenue and total of taxable revenue.

Tutorial Video


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