Manage Daily Detail Report Categories (Cloud)

Daily Detail Report Categories organize accounting activity into headings on the Daily Detail Report. Separate categories can be created for the Guest Ledger and City Ledger, allowing the property to group revenue, payments, taxes, transfers, and other activity according to its accounting structure. After a category is created, it becomes available for assignment to the appropriate accounting codes. This helps ensure that financial activity appears under the correct heading on the Daily Detail Report.

Path: Management > Accounting Settings > Report Headings

Instructions

Use the Daily Detail Report Categories section to add the headings needed for the Guest Ledger or City Ledger portion of the Daily Detail Report.

1. Select the ledger tab where the category will be used:

1. Guest Ledger: For activity associated with guest accounts and folios.
2. City Ledger: For activity associated with City Ledger accounts.

2. Select Add. A blank row displays at the top of the selected category list.

3. Enter the category information:

1. Code: Enter a unique code that follows the property’s existing accounting-code structure.
2. Category Heading: Enter a clear name identifying the activity that will be grouped under the category.

4. Select the Save icon at the end of the row.

The category is now available for assignment to applicable accounting codes.

Edit or delete a category

Select an existing value to update it, or select the Delete icon at the end of the row to remove it. Confirm that the category is no longer assigned to any accounting codes before deleting it.

A second screenshot showing the category assignment within an accounting code could use:

Assign the appropriate Daily Detail Report category to an accounting code

Creating a category does not automatically assign accounting activity to it. The category must be selected within the appropriate accounting-code configuration before transactions can appear under that heading on the Daily Detail Report.

---

Still Need Help With This Topic?

Ask Yourself:

1. Was the category created under the correct ledger?
2. Does the code follow the property’s existing accounting structure?
3. Was the category saved successfully?
4. Has it been assigned to the applicable accounting codes?
5. Is the activity appearing under the expected heading on the Daily Detail Report?

Support May Ask You:

1. Is the category for the Guest Ledger or City Ledger?
2. What code and category heading were entered?
3. Which accounting codes should use the category?
4. Where should the activity appear on the Daily Detail Report?
5. Can you provide a copy of the affected Daily Detail Report?

---

Related Articles

1. Night Audit Daily Report (Cloud)
   
2. Manage General Ledger Accounts (Cloud)
   
3. Manage Operator Cash Drop Report Categories (Cloud)
   

• Related Articles

• **Understanding Report Headings (Cloud)

  The Report Headings page contains several accounting settings used to organize financial activity in reports and accounting exports. From this page, you can manage report categories, review accounting periods, create General Ledger accounts, and ...

• Financial Reporting Settings (Cloud)

  The Financial section includes reporting preferences that control how financial data is compared and displayed throughout Visual Matrix Cloud reports. These settings help properties align financial reporting with their budgeting practices, ...

• Manage Operator Cash Drop Report Categories (Cloud)

  Operator Cash Drop Report Categories determine how payment accounting codes are grouped on the Operator Cash Out Report. Categories can be created for payment types such as cash, checks, credit cards, debit cards, and direct bill transfers. After a ...

• Manage General Ledger Accounts (Cloud)

  General Ledger accounts are used to group financial activity for reporting and accounting exports. Each account typically represents a financial category, such as room revenue, food and beverage, payments, activities, or guest ledger activity. The ...

• Why Accounting Codes Support Two GL Accounts in Visual Matrix

  Visual Matrix allows each Accounting Code to store two General Ledger (GL) accounts. This design supports accurate hotel financial reporting by mapping both sides of a transaction—the revenue or expense being recorded, and the offset account that ...