Manage General Ledger Accounts (Cloud)
General Ledger accounts are used to group financial activity for reporting and accounting exports. Each account typically represents a financial category, such as room revenue, food and beverage, payments, activities, or guest ledger activity. The accounts created here become available for assignment to accounting codes. Those assignments determine how transactions are organized in the General Ledger Journal and in files exported to compatible accounting software.
Path: Management > Accounting Settings > Report Headings
Instructions
Use the General Ledger Accounts section to add the accounts from the property’s chart of accounts that will be used in Visual Matrix.
1. Select Add. A blank row displays at the top of the General Ledger account list.
2. Enter the account information:
- G/L Acct: Enter the General Ledger account number.
- Description: Enter a clear name identifying the account.
3. Select the Save icon at the end of the row.
The new account is now available for assignment to accounting codes.
Edit or delete an account
Select an existing account number or description to update it, or select the Delete icon at the end of its row. Before deleting an account, confirm that it is no longer assigned to any accounting codes or required for reporting and exports.
Assign the Ledger Accounts to an accounting code
Creating a General Ledger account does not automatically connect it to any financial activity. The account must also be assigned to the applicable accounting codes.
Path: Management > Accounting Settings > Accounting Codes
Open the applicable accounting code, and select the Ledger Account(s) from the G/L Account 1 & 2 fields.
Still Need Help With This Topic?
Ask Yourself:
- Does the account number match the property’s chart of accounts?
- Was the account saved successfully?
- Has the account been assigned to the applicable accounting codes?
- Is the correct account selected for the Guest Ledger?
- Is the accounting software compatible with the required export format?
Support May Ask You:
- Which General Ledger account are you adding or updating?
- What account number and description should be used?
- Which accounting codes should be assigned to the account?
- Which account should represent the Guest Ledger?
- Which accounting software and export format are being used?
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