**Understanding Report Headings (Cloud)

**Understanding Report Headings (Cloud)

The Report Headings page contains several accounting settings used to organize financial activity in reports and accounting exports. From this page, you can manage report categories, review accounting periods, create General Ledger accounts, and define headings for the Daily Detail Report.
The Report Headings page is divided into four configuration areas. Some settings create categories or accounts that must later be assigned to Accounting Codes, while others define the property’s financial reporting structure. Each section serves a different purpose, but they work together with Accounting Codes to determine how transactions are grouped and reported.
Path: Management > Accounting Settings > Report Headings



Operator Cash Drop Report Categories

These categories organize payment accounting codes on the Operator Cash Out Report.
Examples may include:
  1. Cash
  2. Checks
  3. Credit card types
  4. Debit cards
  5. Direct bill transfers
Notes
Creating a category does not automatically assign payment activity to it. The category must also be selected in the Operator Cashout Report field of the applicable payment accounting code.

Accounting Periods

Accounting periods divide the property’s fiscal year into defined date ranges used for financial reporting.
The section displays:
  1. The accounting period number
  2. The first date included in the period
  3. The last date included in the period
Info
These dates affect how financial activity is grouped across accounting reports. Properties cannot change accounting periods directly from this page.
To request a change, submit a written request to the Visual Matrix Client Experience Team with the exact start and end dates for every period in the fiscal year.

General Ledger Accounts

General Ledger accounts represent the financial categories used by the property’s accounting team, such as:
  1. Room revenue
  2. Food and beverage
  3. Payments
  4. Activities
  5. Guest Ledger
Notes
Accounts created here become available for assignment to Accounting Codes. Those assignments determine how financial activity is grouped in the General Ledger Journal and supported accounting exports.
The Guest Ledger G/L Acct # field identifies the General Ledger account that represents the property’s Guest Ledger balance.

Daily Detail Report Categories

These categories organize accounting activity into headings on the Daily Detail Report.
Separate category lists are available for:
  1. Guest Ledger: Activity associated with guest accounts and folios
  2. City Ledger: Activity associated with City Ledger accounts
After a category is created, it must be assigned to the applicable Accounting Codes before transactions can appear under that heading.
Notes
Creating a category or General Ledger account on the Report Headings page does not automatically connect it to financial activity. Complete the applicable assignments within the Accounting Code setup.

Still Need Help With This Topic?

Ask Yourself:
  1. Which report or accounting output are you configuring?
  2. Was the category or General Ledger account saved?
  3. Has it been assigned to the appropriate Accounting Codes?
  4. Are you working with the Guest Ledger or City Ledger?
  5. Do the accounting periods match the property’s fiscal year?
Support May Ask You:
  1. Which section of Report Headings are you using?
  2. Which category or account are you adding or updating?
  3. Which Accounting Codes should be assigned to it?
  4. Which report is not displaying the expected activity?
  5. Can you provide a screenshot of the current setup?
  1. Manage Operator Cash Drop Report Categories (Cloud)
  2. Understanding Accounting Periods (Cloud)
  3. Manage General Ledger Accounts (Cloud)
  4. Manage Daily Detail Report Categories (Cloud)

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