Financial Reporting Settings (Cloud)

Financial Reporting Settings (Cloud)

The Financial section includes reporting preferences that control how financial data is compared and displayed throughout Visual Matrix Cloud reports. These settings help properties align financial reporting with their budgeting practices, forecasting methods, and reporting preferences.
Path: Management > Property Settings > Parameters > Financial



Budget Comparison

The Budget Comparison setting determines how budget values are compared on applicable financial reports.
Available options include:
  1. Date: Compares data using the same calendar date (for example, January 5 compared to January 5).
  2. Day: Compares data using the equivalent day within the reporting period (for example, the first Monday of January compared to the first Monday of another period).
Notes
This setting helps properties align report comparisons with their preferred budgeting methodology.

Financial Comparison

The Financial Comparison setting determines which benchmark is used for comparison on applicable financial reports.
Available options include:
  1. Prior Year: Compares current financial results against the same period from the previous year.
  2. Budget: Compares current financial results against budgeted values.
Notes
This setting affects how financial performance is evaluated and presented throughout financial reporting.

Suppress MTD/YTD

The Suppress MTD/YTD setting controls whether Month-to-Date (MTD) and Year-to-Date (YTD) values are displayed on financial reports.
When enabled, the MTD and YTD lines remain on the report, but the associated values are hidden. When disabled, MTD and YTD values are displayed normally.
Notes
This setting applies to all financial reports.

Variance Format

The Variance Format setting determines how variances are displayed on financial reports.
Available options include:
  1. Amount: Displays the variance as a monetary amount.
  2. Percentage: Displays the variance as a percentage difference.
Notes
This setting affects how financial comparisons are presented throughout applicable financial reports.

Forecast Comparison

The Forecast Comparison setting determines what value is displayed in the Rooms LY column on forecast reports.
Available options include:
  1. Occupancy Snapshot: Compares current forecasts against the occupancy forecast that existed on the same day in the prior year. Each night, Visual Matrix saves a snapshot of the current occupancy forecast. This option compares today's forecast against that historical forecast snapshot rather than actual results.
  2. Prior Year: Compares current forecasts against the actual occupancy results that occurred during the same period in the previous year.
Notes
This setting allows properties to compare forecasts against historical forecast expectations or actual prior-year performance.

Suppress Folio Code/Clerk

The Suppress Folio Code/Clerk option controls whether the Clerk ID is displayed on guest-facing folios.
When enabled, the Clerk ID associated with posted transactions is hidden from the folio. When disabled, the Clerk ID remains visible.
Notes
This setting applies to guest-facing folios and does not affect internal transaction records.

Save Changes

After modifying any setting in the Financial section, click Save at the top of the page to store your changes. Unsaved changes will not be applied to the property configuration.



Still Need Help With This Topic?

Ask Yourself:
  1. Are report comparisons using the desired comparison method?
  2. Should MTD and YTD values be displayed on financial reports?
  3. Is the variance format set to the preferred presentation style?
  4. Should forecast reports compare against occupancy snapshots or actual prior-year results?
Support May Ask You:
  1. What Budget Comparison option is selected?
  2. What Financial Comparison option is selected?
  3. Is Suppress MTD/YTD enabled?
  4. Which Forecast Comparison option is configured?
  5. Is the issue occurring on financial reports, forecast reports, or guest folios?
  1. Currency and Accounting Settings (Cloud)
  2. Deposit Forfeit and Refund Controls (Cloud)
  3. Property Settings - Parameters Overview
  4. **Complete List of Reports Available (PMS)

    • Related Articles

    • Mgmt Occupancy Forecast Report (Cloud) 🎥

      ? Watch Video The Occupancy Forecast report provides a look at what to expect based on the reservations and the rates currently booked within Visual Matrix. Path: Management > Reports > Forecast > Occupancy Forecast Generate report 1. Narrow down ...

    • FO Occupancy Forecast Report (Cloud) 🎥

      ? Watch Video Accurately forecasting occupancy is critical for pricing, staffing, and operational planning. The Occupancy Forecast Report provides a forward-looking view of expected room occupancy, combining guest reservations, group activity, and ...

    • Sales & Mktg Occupancy Forecast Report (Cloud) 🎥

      ? Watch Video The Occupancy forecast report will display every forecast number based on reservations currently in the system. Path: Sales & Marketing > Reports > Forecast > Occupancy Generate report 1. Narrow down the report using the optional ...

    • Currency and Accounting Settings (Cloud)

      The Financial section includes settings that define the property's currency configuration and accounting structure. These settings help ensure financial information is displayed correctly throughout Visual Matrix Cloud and align with the property's ...

    • View Front Office Supervisor Hotel Status (Cloud) 🎥

      ? Watch Video The Hotel Status screen gives supervisory staff an instant snapshot of key performance indicators—including current occupancy, room‐sales activity, and historical comparisons—so you can monitor daily operational health, spot ...