**Night Audit in Visual Matrix Cloud
Night Audit in Visual Matrix Cloud closes the current business date and finalizes the day’s financial activity. When the audit runs, room charges are posted, reservation statuses are updated, reports become static, and the system advances to the next business date. Understanding what happens during Night Audit helps ensure accuracy, prevents post-audit corrections, and protects the integrity of your daily financial reports.
Path: Accounting > Night Audit
What Night Audit Does
Night Audit is the system process that transitions the property from one business date to the next. During this process, Visual Matrix Cloud:
- Posts Room & Tax for all in-house reservations
- Processes no-shows that are configured to be finalized through the Night Audit workflow
- Updates reservation and room statuses
- Updates room condition based on the property’s housekeeping setup (for example, rooms may roll from Clean to Dirty)
- Calculates daily financial totals
- Settles the credit card batch
- Generates final daily reports
- Locks certain financial activity for the closed date
- Advances the business date
Once completed, the previous business date becomes part of the property’s permanent financial history.
Before, During, and After Night Audit
Understanding the timing of changes helps clarify why verification is required before running the audit. Night Audit is the system process that transitions the property from one business date to the next.
Before Night Audit
- The business date is still open
- Arrivals and departures can be corrected
- Room rates and postings can be adjusted
- Pre-Audit reports are available for review
- Transactions remain editable
At this stage, corrections can still be made directly to reservations and folios.
Any edits made before Night Audit are recorded on the current business date (the day that is about to close). This is why pre-audit verification matters—if a room rate, posting, or payment is corrected now, the correction is reflected on the correct daily reports for that date.
After Night Audit runs and the business date advances, you can still make corrections when needed, but the difference will be recorded on the new business date (typically through adjustments or refunds), not retroactively applied to the closed day.
During Night Audit
- Room & Tax posts automatically to in-house reservations
- Configured no-shows are finalized
- The credit card batch is settled
- Daily totals are calculated
- Financial reports are generated
- The system prepares to advance the business date
Once the credit card batch is settled, credit card transactions from the closed business date can no longer be voided or overridden. Any necessary corrections must be processed as refunds according to the property's payment policies.
This is the transition point between open activity and finalized reporting.
After Night Audit
- The business date advances
- Pre-Audit reports are no longer accessible
- Daily reports become static
- Direct edits to the closed date are restricted
- Corrections require proper adjustments rather than retroactive changes
At this stage, the financial day is officially closed.
What “Static Reports” Means
When Night Audit completes, the system generates final daily reports that reflect the financial activity for that business date. These reports become static, meaning they cannot be regenerated or recalculated once the date changes.
If corrections are required after the audit runs, they must be handled through appropriate accounting adjustments rather than by altering the original closed data. This preserves historical accuracy and reporting integrity.
Why This Matters for Accounting
Night Audit ensures that daily revenue, payments, and adjustments are permanently recorded for financial reporting. Because reports become static after the audit runs, they provide a reliable snapshot of the property’s performance for that business date. This supports reconciliation, protects revenue integrity, and maintains consistent financial records.
Still Need Help With This Topic?
Ask Yourself:
- Has Night Audit already been completed for the business date in question?
- Are you trying to modify activity from a closed (previous) business date?
- Are you looking for a Pre-Audit report that is no longer visible?
- Was Room & Tax expected to post automatically during the audit?
- Do you need to correct activity after the audit has already run?
Support May Ask You:
- What is the current business date in your system?
- Has Night Audit been completed for the date you are reviewing?
- What specific correction are you trying to make?
- Are you referencing a Pre-Audit report or a Final Night Audit report?
If you are unsure whether the business date is still open or already closed, verify the current business date before proceeding with corrections.
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