Generate and Distribute Night Audit Reports (Cloud)
After Night Audit completes, the final reports for the closed business date are available for viewing, printing, and emailing. This screen allows you to select which reports to generate, determine how many copies to print, and choose whether to email reports in a specific format. These reports reflect the finalized financial activity for the closed business date.
Path: Accounting > Night Audit > Reprint Reports
The reports shown on this screen make up the standard Night Audit report package. Additional reports can still be printed from their respective report sections within the system if needed.
Instructions
1. Confirm the Report Date. At the top of the screen, verify the Report Date. This date should reflect the business date that was just closed during Night Audit.
Because Night Audit reports are static, they can be generated again at any time in the future for the same business date without changing the original financial data.
2. Select Reports to View. Each report includes a View button. Select View to open and review the report before printing or emailing.
Reports are grouped by category, such as:
- Management reports: Operator Transactions, Transaction Log, Room and Tax, Credit Card Batch, Daily Report, General Ledger Journal.
- Marketing reports: Market Segment, Reason for Stay, Referral Method, BWR Elite Recognition (BW only).
3. Enter Number of Copies to Print. In the # Of Copies To Print field, enter the number of printed copies needed for each report.
If no printed copies are required, leave the value at 0.
4. Select Reports to Email. To email a report:
- Check the box under the Email column.
- Select the desired Email Format. Available formats may include: PDF, MSExcel, MS Word, and Comma Delimited (only for the Daily report and the Market Segment report).
Email Recipient Configuration
Email recipients must be configured in the Management Email section of the system.
If recipients are not properly set up:
- Reports will not be delivered by email.
- The Email checkbox alone does not define the recipient list.
- Verify email settings in the Management Email section if reports are not being received.
5. Generate the Reports. After selecting your desired options, select Generate Reports.
The system will:
- Print the specified number of copies
- Email selected reports
- Generate the final report files
Automatic Report Setup
Reports can be preconfigured to automatically select which reports should print or email each night. When this setup is in place:
- The desired reports will already be selected.
- The number of copies and email formats will be predefined.
- You will still need to select Generate Reports to complete the process.
Best Practice
Although reports are available immediately after Night Audit completes, review key reports such as:
- Daily Report
- Credit Card Batch
- Room and Tax
before distributing them to management or accounting.
Still Need Help With This Topic?
Ask Yourself:
- Is the Report Date correct?
- Did you enter the correct number of copies?
- Did you select the correct email format?
- Was the Email checkbox selected for the reports you intended to send?
Support May Ask You:
- Which report did not generate?
- What format was selected?
- Did the Night Audit complete successfully before accessing reports?
- Are email delivery settings configured correctly?
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