**Preparing for Night Audit: Pre-Audit Checklist (Cloud)
Before running Night Audit, the Pre-Audit Checklist verifies that all operational and financial activity for the current business date is complete. This checklist ensures that departures are finalized, no-shows are addressed, room charges are reviewed, and cashier activity is balanced before the day is closed. Each item must display Status Complete before the 1 Button Audit can successfully run.
Path: Accounting > Night Audit > Run Audit
Understanding the Pre-Audit Checklist Screen
The Pre-Audit Checklist contains five required verification steps:
- Guests Due Out
- No Shows
- Pre Room and Tax Report
- Operator Cash Out
- Operator Transactions
Each item includes:
- A View button
- A status indicator (Pending or Status Complete)
If any item remains Pending, the system will prevent Night Audit from running and display a warning message.
The checklist acts as a safeguard to ensure the correct financial activity is captured on the proper business date before reports become static.
Checklist Item Details
Guests Due Out
Verifies that all reservations scheduled to depart on the current business date have been properly checked out:
- If the count is 0, the status automatically changes to Status Complete.
- If guests remain due out, they must be checked out or extended before proceeding.
No Shows
Displays the number of expected arrivals that have not checked in:
- If a number appears, those reservations must be reviewed and processed according to the property’s no-show procedure.
- Depending on configuration, no-shows may be handled during the checklist stage or finalized during Night Audit.
The status will remain Pending until all required no-show actions are completed.
Pre Room and Tax Report
Allows verification of room charges that will post during Night Audit. Selecting View opens the report so you can confirm:
- Room rates
- Rate codes
- Posting accuracy
Any corrections made at this stage will be applied to the current business date.
Operator Cash Out
Confirms that all cashier shifts for the current business date have been balanced and closed.
Any open or unbalanced cashier activity must be resolved before Night Audit can proceed.
Operator Transactions
Provides a final review of all transaction activity for the business date.
Selecting View allows verification of postings and adjustments before reports become permanent.
Selecting View opens each report in a pop-up window. Closing the report marks the item as Status Complete.
When the 1 Button Audit Becomes Available
The 1 Button Audit option appears at the bottom of the checklist. Night Audit cannot proceed unless all checklist items show Status Complete.
If you attempt to run the audit while any item is still Pending, the system will prevent the process from continuing.
Why This Step Is Critical
The Pre-Audit Checklist ensures:
- Corrections are made on the correct business date
- Room and tax charges are accurate before posting
- Cashier activity is balanced
- Financial reports reflect the correct daily totals
Once Night Audit runs, reports become static, and the business date advances. Reviewing each checklist item helps minimize next-day adjustments and accounting discrepancies. Simply opening and closing a report will mark the item as completed; however, reports should be reviewed carefully to ensure accuracy before proceeding.
Still Need Help With This Topic?
Ask Yourself:
- Are all departures properly checked out?
- Have no-shows been processed according to your property’s workflow?
- Have you reviewed the Pre Room and Tax Report for rate accuracy?
- Are all cashier shifts closed?
- Does every checklist item show Status Complete?
Support May Ask You:
- Which checklist item is still showing Pending?
- Are there open reservations or cashier shifts preventing completion?
- What is the current business date?
- Are you attempting to run the audit before all steps are verified?
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