Pre Room and Tax Report (Cloud) 🎥
🎥 Watch Video
The Pre Room and Tax Report displays the room charges that will post during Night Audit for all in-house reservations. Reviewing this report before running the audit ensures that room rates, add-ons, extras, and taxes are accurate before the business date is finalized. Any corrections made before Night Audit will apply to the current business date. Once the audit runs, changes will affect the next business date instead.
Path: Accounting > Night Audit > Run Audit
Generating the Report
1. Select View to open the report.
2. Review all room charges scheduled to post.
3. If needed, select Print to retain a copy of the report. Select Close to return to the Pre-Audit Checklist.
Although simply opening and closing the report satisfies the requirement, it should be reviewed carefully before proceeding.
Understanding the Report
Each line represents one in-house reservation that will have Room & Tax posted during Night Audit. This report reflects charges that will be posted when Night Audit runs.
Reservation Information
- Room: Assigned room number
- Folio: Folio identifier
- Name: Primary guest name
- Arrival: Check-in date
- Departure: Scheduled departure date
Room Revenue Details
- Room Rate: Nightly room charge
- Pkg Add On: Package components included in the rate
- Extras: Additional recurring charges
- Fixed Fees: Configured fixed nightly fees
- Incid: Additional incidental amount scheduled to post
Tax and Balance Information
- Tax: Calculated tax amount
- Balance: Current folio balance
- Payment: Method of payment on file
Taking Action from the Report
If discrepancies are identified:
- Double-click on the reservation line to open the reservation.
- In Reservation Details, adjust the room rate, package, extras, or fixed fees as needed.
- Verify tax calculations and confirm the payment method.
- Save any changes made.
After making corrections:
- Close the reservation screen.
- Navigate back to Accounting > Night Audit > Run Audit to return to the Pre-Audit Checklist.
Unlike other checklist pop-ups, closing the reservation does not automatically return you to the Pre-Audit Checklist.
All corrections made at this stage affect the current business date. Once Night Audit runs, adjustments will apply to the next business date instead.
Checklist Status
Selecting View and closing the report updates the Pre-Audit Checklist to Status Complete. The audit can proceed once all checklist items display Status Complete.
Tips & Use Cases
Tips
- Review rate overrides or unexpected rate changes.
- Confirm packages and fixed fees are applied correctly.
- Investigate negative balances before running Night Audit.
- Ensure tax amounts appear consistent across similar room types.
Use Cases
- Night Auditor: Verifies room revenue accuracy before posting.
- Front Desk: Identifies rate corrections needed before closing the day.
- Management / Accounting: Uses this report to prevent revenue discrepancies in daily financial reports.
Still Need Help With This Topic?
Ask Yourself:
- Are all room rates correct for tonight’s posting?
- Do package add-ons and extras match reservation details?
- Are there unexpected balances or tax amounts?
Support May Ask You:
- What discrepancies were identified?
- Were rate overrides applied correctly?
- Did corrections occur before Night Audit was run?
Related Articles
Related Articles
**Preparing for Night Audit: Pre-Audit Checklist (Cloud)
Before running Night Audit, the Pre-Audit Checklist verifies that all operational and financial activity for the current business date is complete. This checklist ensures that departures are finalized, no-shows are addressed, room charges are ...**Night Audit in Visual Matrix Cloud
Night Audit in Visual Matrix Cloud closes the current business date and finalizes the day’s financial activity. When the audit runs, room charges are posted, reservation statuses are updated, reports become static, and the system advances to the next ...Operator Transactions – Pre-Audit (Cloud) 🎥
? Watch Video The Operator Transactions report displays all transactions posted by each operator for the current business date. This includes payments, refunds, room charges, taxes, and other revenue postings recorded throughout the day. Although ...Night Audit Room & Tax Report (Cloud) 🎥
? Watch Video The Room & Tax report shows the amount of room and tax that was posted per room type. The report has 2 totals: the first, total of the room and tax listing, is made only from room revenue posted by the audit. The second, total of the ...Run Night Audit (Cloud) 🎥
? Watch Video #1 | ? Watch Video #2 Once all items in the Pre-Audit Checklist display Status Complete, Night Audit can be run using the 1 Button Audit option. Running Night Audit finalizes the current business date, posts required charges, settles ...