Setup Default Groups Allocation Drop Date (Desktop)

Setup Default Groups Allocation Drop Date (Desktop)


There are multiple ways to drop allocations in a group. This setting will only setup the default drop method that can always be changed in the group reservation itself.
Path: Management > Setup > Property > Parameters > Section "Parameters" (right side)

1. Use the dropdown "Allocation Drop Date" to set the default drop method:
- Days before Arrival: all non picked up allocations will drop X days before arrival. In this choice, add the number of days in the field on the right.
- Arrival date: all non picked-up allocations will drop on the day of arrival.
- Departure date: all non-picked up allocations will drop on the day of departure. Meaning they will not be available to guests outside of the group.
- Days from Audit Date: all non-picked up allocations will drop day by day X days prior. In this choice, add the number of days in the field on the right.


    • Related Articles

    • Group Allocation (Alloc) Drop Type/Days (Desktop)

      When setting up a group, every field holds significance, including the allocation drop type/date. Allocation drop implies that on the specified setup date, any unclaimed allocations will be dropped and returned to the general inventory. Path: Front ...

    • Allow Reservations to Alter Group Block Allocation (Desktop)

      Group pickups are done from available allocations. This means that extending a reservation will answer the same rules and if there are not enough allocations available, the extension will be denied. This setting enables the possibility to extend a ...

    • Show Groups Allocation Pickups (Desktop) 🎥

      ? Watch Video There are 2 locations to see the pickups, both within the group reservation. Path1: Front Office > Group > Search > Open the Group > Show Pickups (at the bottom of the page under the Room Allocation table). Path2: Front Office > Group ...

    • Pickup Group Allocations to Create New Reservation(s) (Desktop) 🎥

      ? Watch Video Path: Front Office > Reservations > Availability (pick up room allocation cannot be done from the Availability Screen in Group) 1. Search for the Group Allocations by date. 2. Click on the allocation field matching the arrival date and ...

    • The group is not showing on BW Website or says there is no Availability (BW) (Desktop)

      As a Best Western, you have the ability to create groups in Visual Matrix and let your clients pick up rooms as part of that group directly online. Sometimes, you do not see the group online or states that there is no availability. Is the Booking ...