Folios
Add a Summary Page to Folios (Cloud)
This option will add the a summary page as the last page of the folio, which will summarize the total of each charge. Path: Management > Property Settings > Forms 1. Check the box "Include Folio Summary". The box "Include Folio Detail" does not have ...
Add a Local Currency Total on the Folio (Cloud)
This option will add the total of the folio in a currency of your choice. The exchange rate (aka multiplier) will have to be updated manually. Path: Management > Property Settings > Forms 1. Enter the currency code in the designated field and the ...
Automatically Print Folio at Check Out (Cloud)
This option will automatically print a specific number of folio(s) at check in. Path: Management > Property Settings > Forms 1. Enter the number of folio copies to print at check out in the designated field below. If you do not wish to print folios ...
Automatically send Thank You Letter at Check Out (Cloud)
This option works in conjunction with the Thank You letter in the Night Audit Automatic Guest Correspondance settings, where the letter has to be setup first. Instead of waiting to send the letter at check out time, this option will send the letter ...
Access a Folio before Check-In (Cloud)
Being part of the guest ledger, a folio is accessible only once a reservation is checked-in. To access a folio before check-in, the "Post Bedore C/I" option has to be activated. Activating this feature can have consequences on the guest ledger ...
Differentiate Confirmation and Folio Numbers (Cloud)
This feature cannot be activated by the user. To activate this feature, please contact our Client Experience team. The folio number is by default the same as the reservations' confirmation number. However, there is a feature in Visual Matrix that ...
Update/Customize Guest Folio Footer (Cloud)
The Folio Footer is the phrase that is showing at the bottom of the folio, as shown below. The footer does not include the "Signature" showing at the bottom. This field is hard codded and cannot be removed. Path: Management > Property Settings > ...
Update/Customize Guest Folio Heading (Cloud)
The Folio Heading is the folio title that is showing below the property logo at the top of the folio, as shown below. Path: Management > Property Settings > Forms To update/customize this text, follow the next steps. 1. On the right side, in the ...
Update/Customize Guest Folio Receipts (Cloud)
The Guest Folio Receipt is the text displayed below the detailed stay charges, as shown below. Path: Management > Property Settings > Forms To update/customize this text, follow the next steps. 1. On the right side, in the "Guest Folios" section, ...
The Folio Detailed
The Folio can be divided in multiple sections. 1. Hotel Information The Hotel Name and Address The Hotel Name cannot be changed. To update, follow the instructions: Update the Name of the Property in Visual Matrix The Address can be updated by going ...