Create a "Debit" Payment/Refund Accounting Code (Cloud)

Setting up a debit code payment/refund accounting entry helps accurately track transactions paid directly from a property's bank account. Unlike credit payments, which use borrowed funds to be repaid later, debit payments immediately deduct money from the account at the time of purchase. This guide focuses solely on creating the debit payment/refund code. For assistance with setting up the same codes for Advance Deposits, please contact the Visual Matrix Client Experience team.

Be sure to complete both steps of the process to prevent future reporting discrepancies.

Path: Management > Accounting Settings > Setup Code > Add New

Part1: Accounting Codes Setup

Code Field	Debit Card Payment	Debit Card Refund
Accounting Code (Suggested)	DBC	DBCR
Ledger Type	Guest	Guest
DB/CR	CR (Credit)	DB (Debit)
Description	Debit Card Payment	Debit Card Refund
Override Description	No	No
Posting Category	Payment	Payment
Posting Sub-Category	Debit Card	Debit Card
Voiding Allowed By	All*	All*
Posting Allowed By	All	All
Code Active	Checked	Checked
Prompt for Quantity	Unchecked	Unchecked

* Note that once a card payment is posted, it is captured, and cannot be voided

Part2: G/L and Report Definition

- G/L Account1 & 2 (Optional): Only if you did setup the GL Accounts.
- Operator Cashout Report: DEBIT CARD. If this category is not available, you can create it by following this article.

- Daily Detail Report: Choose the GL Category where you want this payment method to be categorized in the Daily report. Click here to create a dedicated GL Category Heading.

To create the related "Refund" code, you

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