Create a "Mastercard" Payment/Refund Accounting Code (Cloud)
In Visual Matrix, Visa and Mastercard payments/refunds are grouped under a single code, VS/MC Payment (and VS/MC Refund). If you need to separate them, you'll first need to create a new code for Mastercard payment/refund and then update the Visa accounting codes accordingly. The following steps will guide you through the process of creating the new MC codes. For assistance with setting up the same codes for Advance Deposits, please contact the Visual Matrix Client Experience team.
Be sure to complete both steps of the process to prevent future reporting discrepancies.
Path: Management > Accounting Settings > Setup Code > Add New
Part1: Accounting Codes Setup
| Code Field | Mastercard Payment | Mastercard Refund |
| Accounting Code (Suggested) | MC | AM |
| Ledger Type | Guest | Guest |
| DB/CR | CR (Credit) | DB (Debit) |
| Description | Payment Mastercard | Refund Mastercard |
| Override Description | No | No |
| Posting Category | Payment | Payment |
| Posting Sub-Category | Visa/Master* | Visa/Master* |
| Voiding Allowed By | All** | All** |
| Posting Allowed By | All | All |
| Code Active | Checked | Checked |
| Prompt for Quantity | Unchecked | Unchecked |
* As of now, the sub-category "Mastercard" is not available
** Note that once a card payment is posted, it is captured, and cannot be voided
Part2: G/L and Report Definition
- G/L Account1 & 2 (Optional): Only if you did setup the GL Accounts.
- Operator Cashout Report: MASTERCARD. If this category is not available, you can create it by following this article.
- Operator Cashout Report: MASTERCARD. If this category is not available, you can create it by following this article.
- Daily Detail Report: Choose the GL Category where you want this payment method to be categorized in the Daily report. Click here to create a dedicated GL Category Heading.