Configure Night Audit Report Default Settings (Cloud) 🎥
🎥 Watch Video
The Night Audit Report Default Settings allow you to configure how Night Audit reports are distributed after the audit is completed. From this screen, you can define:
- How many printed copies of each report should be generated
- Whether reports should be emailed automatically
- The format used for emailed reports
Once configured, these settings are applied when reports are generated from the Reprint Reports screen after the Night Audit runs. This setup helps standardize how daily reports are distributed to management and accounting teams.
Path: Accounting > Night Audit > Default Settings
This configuration only needs to be set once and can be updated whenever reporting requirements change.
Understanding the Settings
Each report listed on this screen includes several options that determine how it will be distributed after the Night Audit is completed.
The reports shown on this screen make up the standard Night Audit report package. Additional reports can still be printed from their respective report sections within the system if needed.
Number of Copies
- Defines how many printed copies of the report will be generated.
- If the report should not print automatically, set the value to 0.
Email
- Indicates whether the report should be sent automatically by email when reports are generated.
- Email recipients must be configured separately in the Management Email settings.
Email Format
- Determines the file format used when the report is sent by email.
- Available formats may include: PDF, MS Excel, MS Word, and Comma Delimited.
The selected format determines how the report will appear in the email attachment.
Saving the Settings
After adjusting the desired options, select the Save icon in the top-right corner.
The configuration will be applied for future Night Audit report generation. These settings remain active until they are modified.
How These Settings Are Used
After Night Audit completes, the system opens the Reprint Reports screen.
When Generate Reports is selected:
- Reports will print according to the configured number of copies.
- Selected reports will be emailed automatically.
- Email attachments will use the chosen file format.
This allows Night Audit reports to be distributed quickly without manually selecting options each night.
Still Need Help With This Topic?
Ask Yourself:
- Are the correct reports configured for printing or email?
- Is the number of printed copies set correctly?
- Are the correct email formats selected?
Support May Ask You:
- Which reports should be printed or emailed
- What email format is configured
- Whether Management Email recipients are properly set up
Related Articles
Related Articles
Print/Email Night Audit Reports (Cloud)
Once the night audit is completed, the page will switch automatically from the Run Audit tab to the Reprint Report tab. Visual Matrix is paper saving... the reports are not printing nor printing nor emailed automatically at the end of the audit but ...Night Audit Reports Available After the Audit (Cloud)
Once the Night Audit is completed, Visual Matrix generates a set of reports summarizing the activity of the business day that was just closed. These reports include financial totals, transaction details, and operational statistics used by front ...Generate and Distribute Night Audit Reports (Cloud)
After Night Audit completes, the final reports for the closed business date are available for viewing, printing, and emailing. This screen allows you to select which reports to generate, determine how many copies to print, and choose whether to email ...Night Audit Daily Report (Cloud) 🎥
? Watch Video The Daily report recaps all the activity within the last audit. This daily report includes hotel statistics, like the total earnings from hotels revenue centers. Numbers from each revenue centres will display for the day, MTD (month to ...Night Audit Tax Exempt Report (Cloud) 🎥
? Watch Video The Tax Exempt report shows the total Revenue that was exempted, the amount of tax posted, and the type of exemption (Partial or Exempt). A tax-exempt room revenue will only show on the report if it was posted by the night audit. A ...