Set Up an Excep/Fixed Discount Code (Desktop)
If the code is meant to be used online, it has first to be created in the Channel Manager.
An Excep/Fixed discount code is not a discount that will be deducted from the applicable rack rate. It is a specific rate that will override the rack rate.
Path: Management > Setup > Rates > Discounts > Setup > General
1. Use the last empty line to start the new code.
2. Choose a Code and a Description. The code is limited to 4 characters, the description to 30.
3. Select "Excp/Fixed" as the discount type.
Do not enter anything in the "Disc %" or "Flat Amount" fields. The rate will be setup later on.
4. Select if the discount code can be applied on weekdays, week-ends, or both.
5. If Tier Rates are setup, select if the discount code can only be applicable up to a specific tier or whatever tier rate.
6. Select the accounting code the discount code will be reconciled under. RD (Rate Discount) is the default code. Some discount codes may use another accounting code, like the Comp code.
7. Post Sep (seperately) will display (YES) or not (NO) the discount code on a folio.
8. Select "Yes" in Show Avail (Available) if the code is to be used locally and needs to show in the discount code dropdown in a reservation. Choose No if the code is only for online bookings. This will avoid having too many codes to scroll over when trying to find a discount code while creating a reservation.
9. The "Order" is the order the discount codes will be sorted in the reservation dropdown.
10. Select "Yes" to "Rate Private" if the discount code rate is meant to be Private.
Reminder: Private means that the rate will not show on the Reg Card but it will still show on the Folio.
11. Click on the Discount tab again to go back to the main Discounts screen.
12. Setup the Excp/Fixed rate. Highlight a Season and a Room type to which the discount code will be applicable to.
13. Check the Active box in front of the Discount code and enter the applicable rates from 1 to 6 persons, even if the room is not made for 6 persons, even if it is the same rate. This has to be completed for weekdays and weekends.
In the last column, choose to apply a minimum of nights to be able to apply the code.
14. Repeat Steps 12 and 13 to apply to other room types/seasons.
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