View Group Allocation in the Availability Screen (Cloud)

View Group Allocation in the Availability Screen (Cloud)

In addition to displaying room type availability and any specific status like MLOS, SOFT, HARD, or CTA for particular days, the availability screen will also indicate group allocations.
Path1: Front Office > Reservations > Availability
Path2: Front Office > Group > Availability

When you create a group in Visual Matrix, it will have both a Group Name and an Event Name. These two pieces of information are essential for identifying the correct group in the availability screens, particularly when a group has multiple events, such as a travel agency booking multiple dates.



On the availability page, the Group Allocation will be at the bottom:



1. The first column will show the Group Name.
2. The second column will show the Room Type allocated to that group.
3. The next fields will show the number of rooms allocated for that room type for that group for that day that has not already been picked up.

Show Event Name
In our example above, there are 4 lines with twice the same room types and the same allocations. Although it is certainly the same group/organizer, there is no way to know what events each line is for. If you check the box "Show Event Name" next to the section name, the group name will change to the event name. See below. We can now see that those 4 lines represent two different events for the same organizer, on the same dates.
This option will be available in March or April 2023.



Even better, each group name or event is also a short link that will open the group reservation. Hover the mouse over the group name and click on it. This will open the group reservation.



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