FAQ - Reports
How many reports are available in Visual Matrix?
Visual Matrix PMS offers over 120 reports, covering all key areas—from Front Office and Housekeeping to Maintenance, Accounting, Management, and even Marketing. You can access a complete list of available reports, along with a brief description of each, in our comprehensive summary article.
Learn more...
I manage multiple properties with Visual Matrix PMS. Is there a report that consolidates data across all of them?
At this time, Visual Matrix does not offer a report that combines data from multiple properties. However, this is something we may explore for future development.
Learn more...
Can I schedule reports to be sent automatically?
While Visual Matrix does not currently offer a traditional report scheduling feature, it does allow you to email night audit reports to designated recipients with a single click—right after the night audit is completed. This is the same step the night auditor would normally take to print the reports, if that’s part of your property’s process.
Are reports customizable based on my property’s needs?
While the PMS includes a wide variety of standard reports, many offer filter options to tailor the data to your specific needs. For additional customization, exporting the report to Excel or PDF provides even more flexibility.
Why Visual Matrix cannot correct numbers of a past year?
Stats and results are for the current accounting period. When the year changes, the accounting period does it too... and the system is unable to go backward. Once the accounting year switched... we cannot go back.
Rebuilding a previous year is not possible due to those changes in the accounting periods. Since the accounting periods have been altered, attempting to rebuild a past year would lead to inaccuracies and inconsistencies in the financial data, making it an unfeasible process.
You can find (but cannot change) your current accounting year in Management > Accounting Settings Report Headings for the Cloud and in Management > Setup > Accounting > Report Headings for the Desktop.
If you are on a non-calendar accounting year and you need to change your accounting periods, contact our support at help.visualmatrix.com at least a couple of days before the change has to be done. A form will have to be completed to know exactly how it should be set up.
Are the Comp Rooms included in the ADR?
Yes and No... The Daily Report shows 2 ADRs: one with comp room included, one without.
Related Articles
**Glossary and Common Acronyms (Index) - Visual Matrix PMS
1-10 A B C D E F G H I K L M N O P R S T U V W X Y Z 1-10 1099 The 1099 form is used to report to the US government income earned by travel agents as commissions, and income earned by owners of hotel condo units after any deductions but before any ...**Complete List of Reports Available in Visual Matrix PMS
This article summarizes every report available in Visual Matrix. Click on the designated link to get to their detailed article, Cloud or Desktop. Before you go through the list of all the reports that are available in Visual Matrix, let's dive into ...How Visual Matrix PMS Calculates Taxes
Visual Matrix Cloud PMS calculates taxes on a per-day, per-tax basis to ensure accuracy, compliance, and consistency across every folio. Each tax rate is applied individually to the room charge, rounded, and then added to the total. This method ...**Visual Matrix PMS Reports Keywords Index/Metrics
A B C D E F G H I L M N O P R S T W A Accounting Code Transaction Total (2) Operator Cash Out (Front Office) Transaction Log (Front Office) Activities Revenue (1) Activity Schedule (Front Office) Revenue Summary History (Management) Activity ...Visual Matrix Security Overview
Security is at the core of everything we do at Visual Matrix. From protecting guest data to preventing fraud, keeping your PMS secure requires a partnership between our technology safeguards and your property’s daily practices. Every hotel faces the ...