Set Up Automatic Scheduled Charges in a Group Folio (Cloud)
There are several methods available for scheduling automatic charge postings, two of which are "fixed fees" and "extras." However, when both "fixed fees" and "extras" are automatically posted nightly, the "Incidental Charges" option allows you to selectively post specific charges on specific days, eliminating the need for manual intervention. For instance, consider breakfast as an example. If a guest plans to have breakfast only on day one and day three, you can configure the system to automatically post the breakfast charge on those specific days. This process occurs seamlessly and requires no manual posting when the designated days arrive.
Path: Front Office > Group > Search and Open the required group.
1. Select Guest Accounts from the Tools Menu on the right.
2. Click the Incidental Charges tab.
3. Click on the date for which the charge should be posted.
4. Click on the blank field in the Posting section to choose the charge from the drop-down menu.
5. Enter a charge amount in the Amount field.
6. Click the save Icon.
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