Setup Data Purge (Cloud)
Nightly, Visual Matrix automatically purges data that has exceeded a specified number of days or years. Once data is purged, it cannot be recovered. This section allows you to configure the duration for which sensitive data, such as credit cards, driver's licenses, reservations, and financial information, is retained before undergoing purging.
Path: Management > Property Settings > Parameters > Section "Sensitive Data Purge Settings" (top right)
Every night, Visual Matrix is purging data that have reached the number of days or years that are set up. Once data is purged, it cannot be restored.
If you decide that you want to keep all your data (not advised), put 0 in each field. By default, data is set up to purge regularly.
1. Enter the number of days or years each data should be kept:
- Credit Card numbers (in days): should be between 90 and 365 days.
- Driver's License ID number (in days): should be between 90 and 365 days.
- Reservations Data (in years): selection is between 3 and 5 years.
- Financial Data (in years): selection is between 3 and 7 years.
Enter or select 0 to never purge the data (not recommended).
2. Click the green floppy disk at the top right to save the page modification.
Related Articles
Setup Email Settings (Cloud)
Emails are used in Visual Matrix to send confirmation letters, city ledger invoices, promotional letters night audit reports. To set up the email address you want to use, follow the steps. Path: Management > User Settings > Email > Email Setup. 1. ...Setup a Warranty Item (Cloud)
Storing warranty items in the PMS streamlines maintenance, reduces costs, and minimizes downtime. It ensures efficient tracking, planning, and quick access to warranty details, benefiting both the hotel's operations and guest experience. Path: ...Setup Room Numbers (Cloud) 🎥
? Watch Video This section is to setup room numbers: create the room numbers and assigning them to a room type. Path: Management > Rooms > Room Set Up 1. Click New. 2. An empty line will display to create the new room number. 3. Enter the primary ...Setup Common Areas for Maintenance (Cloud) 🎥
? Watch Video The property consists of guest rooms and various common areas, such as the lobby, dining room, and swimming pool. In addition to guest rooms, maintenance tickets or routine preventive maintenance may be required in these other hotel ...Setup Daily Room Rates (Cloud) 🎥
? Watch Video Visual Matrix provides significant flexibility in rate management, allowing you to configure up to 12 different rates per room type per season. If you handle separate weekday and weekend rates, you can double this number. This setup ...