City Ledger Accounts
Message "City Ledger Credit Limit Exceeded"
The "City Ledger Credit Limit Exceeded" message is triggered when you attempt to post charges to a City Ledger account that has exceeded its established credit limit. This notification serves as a warning to alert you that the account's balance has ...
Accounting Flow: From Check Out Folio to City Ledger Payment
The accounting flow from a check-out folio to a City Ledger payment involves these steps: Payment posting on the guest's folio, invoice creation detailing charges, associating the invoice with the City Ledger Account, posting the invoice to the ...
Delete/Deactivate a City Ledger Account (Cloud)
City Ledger accounts in Visual Matrix cannot be deleted, but they can be deactivated. When deactivated, these accounts will no longer appear in your list of accounts when working in the Front Office, helping you maintain an organized and up-to-date ...
View the Folio(s) of a City Ledger Invoice (Cloud) 🎥
? Watch Video This will allow you to access and review the individual folio(s) associated with the City Ledger invoice, providing a comprehensive overview of the charges, payments, and other transactions related to that specific invoice and account. ...
View a City Ledger Account Details (Cloud) 🎥
? Watch Video Account Details provides information about invoices associated with a specific City Ledger account that have outstanding balances. Path: Accounting > City Ledger > Account Listing > Open a CL Account > go to Account Details Select an ...
Search for a City Ledger Account (Cloud) 🎥
? Watch Video To search for a City Ledger account in the system, you can use the search functionality within the City Ledger module. This allows you to look up specific accounts based on various criteria, such as the account name, number, or other ...
View a City Ledger Payment History (Cloud) 🎥
? Watch Video When posting a payment on a City Ledger account, the payment history section will display the payment only if the full payment amount has been distributed to one or more invoices associated with the account. If only a portion of the ...
View a City Ledger Account Invoice History (Cloud) 🎥
? Watch Video The Invoice History section displays a list of fully paid invoices associated with the city ledger account. Invoices that haven't been fully paid will remain in the account details section until they are settled. This allows for a ...
Create a New City Ledger Account (Cloud) 🎥
? Watch Video A city ledger account in a hotel is a record of charges and payments associated with corporate or group guests, allowing them to be billed collectively rather than individually. It simplifies accounting for business-related expenses ...
View the City Ledger Account Listing (Cloud) 🎥
? Watch Video The City Ledger account Listing provides an overview of all City Ledger accounts within Visual Matrix, making it easy to access and manage corporate or group guest accounts efficiently. Path: Accounting > City Ledger > Account Listing ...