In House Company Listing Report (Cloud)
Companies often play an important role in daily hotel operations, whether they provide negotiated business, direct billing, or regular corporate guests. The In-House Company Listing Report gives your team a clear view of all companies currently linked to in-house reservations. This helps front-office staff track corporate activity, review company balances, and prepare for billing or audit tasks with confidence.
Path: Front Office > Reports > Front Office > In-House Guests > Company Listing
Generating the Report
1. Choose the Report Type: Set the Report dropdown to Company Listing.
2. Adjust the Filters to Refine Your Results. Use the filters to control which guests, groups, and folio details appear in the report.
- As Of: Select the date for which the in-house list should apply (defaults to today).
- Sort By: Choose how to order results (Guest Name, or Room Number).
- Include Groups: Choose how to handle group bookings using the drop-down options - Include, Exclude, or Groups Only. Then select a specific group from the list or keep All.
The Include C/O w/Bal option is visible in the filter panel, but does not apply to the Stay History & Frequency report. It is used only with the primary In-House Guests & Groups report.
3. Refresh the Report. Click Refresh to load the results based on your filter choices.
Understanding the Report
Use this section to understand how the Company Listing Report organizes company details and how to read the financial information related to each in-house company.
Guest & Stay Details
- Room: Current room number assigned to the guest.
- Guest Name: Primary guest registered to the room.
- Arrive: Arrival date for the current stay.
- Depart: Scheduled departure date for the current stay.
Rate & Balance Information
- Rate: Nightly rate applied for the current stay.
- Balance: Current folio balance for the guest.
- Incid: Indicates whether this specific folio is an incidental folio (Y = Yes).
- MOP: Method of payment associated with the folio.
Company Information
- C/L Name: Name of the city ledger account associated with the guest (if applicable).
- Company: Company name assigned to the reservation.
Totals
- Total Balance: Combined folio balance for all in-house guests linked to a company.
Tips & Use Cases
- Corporate Billing Preparation: Identify companies with active balances to prepare for invoicing or direct billing.
- Monitor Business Accounts: Quickly view which corporate clients currently have guests on property.
- Identify Trends: Track which companies generate regular in-house activity or steady room demand.
- Audit Support: Confirm company-linked balances before the end-of-day audit.
Still Need Help With This Topic?
Ask Yourself:
- Did I select the correct date in the filter panel?
- Is the company correctly assigned to the reservation?
- Do the company balances match the folios for linked guests?
- Is a group filter limiting the results?
Support May Ask You:
- Which filters (date, sort, group options) were selected?
- How many rooms are linked to the company?
- Are the balances showing only for active in-house folios?
- Is the company properly configured in the profile list?
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