In House Extra Locator Report (Cloud)
Guests often request extra items like rollaway beds, cribs, microwaves, or refrigerators during their stay. The In-House Extra Locator Report helps your team quickly see which rooms have extra items assigned to them, making it easier to manage inventory, track equipment, and ensure housekeeping and maintenance teams know exactly where these items are placed. This report supports daily operations, special requests, and end-of-day equipment auditing.
Path: Front Office > Reports > Front Office > In-House Guests > Extra Locator
You may notice that Extras are now called Add-Ons in most areas of the PMS. This report continues to use the term Extras, but the information refers to the same Add-Ons assigned to each room.
Generating the Report
1. Choose the Report Type: Set the Report dropdown to Extra Locator.
2. Adjust the Filters to Refine Your Results. Use the filters to control which guests, groups, and folio details appear in the report.
- As Of: Select the date for which the in-house list should apply (defaults to today).
- Sort By: Choose how to order results (Guest Name, or Room Number).
- Include Groups: Choose how to handle group bookings using the drop-down options - Include, Exclude, or Groups Only. Then select a specific group from the list or keep All.
The Include C/O w/Bal option is visible in the filter panel, but does not apply to this report. It is used only with the primary In-House Guests & Groups report.
3. Refresh the Report. Click Refresh to load the results based on your filter choices.
Understanding the Report
Use this section to understand how the Extras Locator report displays each in-house reservation, including stay details, folio information, and any extra items (Add-Ons) assigned to the room.
Guest & Stay Details
- Room: Room number assigned to the reservation.
- Guest Name: Primary guest registered to the room.
- Arrive: Arrival date for the stay.
- Depart: Scheduled departure date.
Folio & Billing Details
- Rate: Nightly rate applied for the current stay.
- Balance: Current folio balance.
- Incid: Indicates whether this specific folio is an incidental folio (Y = Yes).
- Group: Group name associated with the reservation, if applicable.
Extra Items Assigned
- Extra 1 / Extra 2: Extra amenities or Add-Ons assigned to the reservation (e.g., crib, breakfast package, pet fee, early check-in).
Tips & Use Cases
- Track extra item inventory such as cribs, rollaways, and refrigerators.
- Ensure housekeeping retrieves or reallocates items at checkout.
- Quickly verify whether a special request was fulfilled.
- Support maintenance by identifying which rooms contain electrical or mechanical extras.
- Prepare for busy days by reviewing which items are already in use.
Still Need Help With This Topic?
Ask Yourself:
- Did I select the correct date for in-house rooms?
- Are the extra items correctly assigned on the reservation?
- Is a group filter limiting which rooms appear?
- Does the guest still appear as in-house?
Support May Ask You:
- What filters were applied?
- Which room or guest is missing expected extras?
- Are the extras recorded correctly in the reservation details?
- Was the item added before or after check-in?
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