Night Audit Tax Exempt Report (Cloud | Video)

Night Audit Tax Exempt Report (Cloud | Video)


This article refers to the Cloud version. For the Desktop version, click HERE.


The Tax Exempt report is a report that is part of the Night Audit. It can be found in Accounting > Night Audit > Reprint Reports > Room and Tax > Tax Exempt.
The report shows the total Revenue that was exempted, the amount of tax posted, and the type of exemption (Partial or Exempt).

What is considered Tax Exempt Revenue

The following is considered tax exempt:
- revenue that is set up for partial or total exemption in the reservation;
- revenue to which a discount is applied. The amount discounted is considered as exempted revenue;
- complimentary or free (on BW rewards points), if set up as exempted revenue in Management > Property Settings > Taxes. By default, complementary rooms are set up to be considered as tax-exempt revenue.
If a room rate is overriden to $0.01, then taxes will be of $0... Visual Matrix will count that charge as Tax Exempt. Use the Comp code instead.

The Report Options

The Tax Exempt report has various options that we can divide into 5 categories:



1- Reports: The drop-down gives access to the other 2 reports, the Room and Tax report and the Revenue Tax Summary report.

2- From-To: the report is generated for the default date on the Reprint Report page but you can choose another date or even a date range.

3- Account Code: if the property has multiple tax codes, the report can be generated either for all tax codes or a specific one.

4a- Refresh: at the opening of the report or if you check a new box, click refresh to update the report.
4b- Close: click Close to go back to the Reprint Report page.

5a- Page numbers: navigate in the report page by page.
5b- Zoom: option to enlarge or reduce the size of the report.
5c- Export: the report can be exported in Excel, PDF, or Word format.
5d- Print: option to print the report.

The Report detailed

The Tax Exempt report can be divided as follows:



1- Property name, the date the report is generated, the time the report is generated, and the user ID of who generated the report.
2- Name of the report.
3- Date or date range for which the report is generated.
4- Room: Room number of the exempted
5- Guest Name: Name of the guest for whom the tax was exempted.
6- Conf #: Confirmation number of the reservation.
7- Type: Description of the item that was exempted.
8- Arrive: Arrival date of the guest.
9- RmTax DT: Date for which the tax was exempted.
10- Rate: Room rate on which the exemption is applied (partial or total).
11- Tax: the amount of tax posted.
12- Status: Type of exemption (total or partial).
13- Extra #1: the amount of extra #1 if any.
14- Extra #2: the amount of extra #2 if any.
15- Xfer: In the case of a transfer of charge, this field will show the origin of the transaction.
16- Reason: Reason entered for the exemption.
17- Single/Double Occ Count: Total of rooms with one and two guests.

Tutorial Video
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